Office Workflow Suite — Leave, Claims & Travel
Replace the paper forms and chat-message approvals with one app for leave requests, expense claims and travel bookings, approved on a phone in seconds.
Built to B2B standard — nothing extra
Every solution here is design craftsmanship built strictly around business-to-business needs: only the modules your operation actually uses, no bloat, no features you pay for and never touch. We start by consulting with you to define the best-fit solution, then build it to that scope.
Live demo & session notes
Submit a leave request live on the tablet and approve it from the manager view in front of the client. Ask how many days their current approvals take — the contrast closes this one.
The problem
A 250-staff services group ran leave on paper forms, claims on a spreadsheet emailed to accounts, and travel bookings through informal chat messages to an admin. Approvals stalled whenever a manager travelled, finance rebuilt the claim register manually each month, and nobody could say how much leave a department had left without asking HR.
What we built
We delivered a single workflow suite covering the three highest-friction processes. Leave with automatic balance calculation and a team calendar. Expense claims with photo receipt capture, policy limits and export to accounting. Travel requests with itinerary, budget and per-diem rules. All three share one approval engine with delegation, escalation and mobile push, and one audit trail.
The result
Average approval time fell from 3.2 days to 4 hours. Finance saved roughly six working days per month on claim processing, and payroll disputes over leave balances effectively disappeared in the first cycle.
What it does, in plain English
Leave management
Balances calculated automatically by policy, with a team calendar so managers see coverage before approving.
Expense claims
Snap the receipt on a phone; policy limits and category rules are checked before it reaches finance.
Travel requests
Itinerary, budget, advance and per-diem in one request, linked to the claim raised afterwards.
Approval engine
Multi-level routing with delegation when a manager is away, plus automatic escalation on delay.
Mobile first
Staff submit and managers approve from a phone, because approvals stall the moment they need a desktop.
Finance export
Clean monthly exports into your accounting system, with a complete audit trail behind every entry.
Good for your business if…
- • Approvals still travel by paper, email or chat message
- • Finance rebuilds the same register manually every month
- • You want one consistent approval flow instead of three different habits
Consider carefully if…
- • You have under 15 staff and approvals happen in the same room
- • Your existing HR platform already covers these three flows well
- • You need full payroll processing, which sits outside this scope
Standard tier: three workflows configured to your policy, mobile and web, with accounting export. Typical delivery is 6 to 10 weeks; additional workflows can be added later on the same engine.
Happy with what you see? Talk to our sales team directly.