Property Portfolio & Lease Tracker
Every unit, tenant, contract and rent payment in one place, with automatic reminders before a lease expires.
Built to B2B standard — nothing extra
Every solution here is design craftsmanship built strictly around business-to-business needs: only the modules your operation actually uses, no bloat, no features you pay for and never touch. We start by consulting with you to define the best-fit solution, then build it to that scope.
The problem
A developer managing 400 units tracked leases in spreadsheets. Renewals were missed, deposits were hard to trace, and occupancy reporting took a week to prepare for the board.
What we built
We built a portfolio system with unit-level records, digital lease documents, rent schedules with payment status, and automated renewal and overdue reminders.
The result
Missed renewals dropped to zero in the first year and board reporting moved from one week to one click.
What it does, in plain English
Unit Register
Every unit shows its tenant, rent, contract dates and condition history, so nothing depends on one staff member's memory.
Lease Documents
Contracts are stored against the unit with expiry dates, so you can find any agreement in seconds.
Renewal Reminders
The system warns your team months before a lease ends, so you renegotiate instead of losing the tenant.
Rent & Deposits
See who has paid, who is late and how much deposit is held, without opening a spreadsheet.
Good for your business if…
- • You manage dozens or hundreds of units across projects
- • Lease renewals and deposits are currently tracked in spreadsheets
- • Owners or a board need regular occupancy and income reporting
Consider carefully if…
- • You own a single small property with two or three tenants
- • You need full construction project cost control as the main goal
- • Your leases are highly bespoke and change format every time
Advanced tier: multi-entity data, document handling and workflow automation. Typical delivery 10 to 16 weeks.
Happy with what you see? Talk to our sales team directly.